Privacy Policy

Privacy policy

What information do we collect?

We collect information from you when you respond to a survey, apply to attend a workshop or course, apply for a job,  or fill out a form.

When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address or phone number.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

; To personalize your experience (your information helps us to better respond to your individual needs)

; To improve our website
(we continually strive to improve our website offerings based on the information and feedback we receive from you)

; To administer a contest, promotion, survey or other site feature

; To send periodic emails

The email address you provide may be used to send you information, respond to inquiries, and/or other requests or questions.

Do we use cookies?

We do not use cookies.

Childrens Online Privacy Protection Act Compliance

We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Do we disclose any information to outside parties?

How we use your information

This privacy notice tells you what to expect when Claire Griffin Talent Ltd.  collects personal information. It applies to information we collect about:

  • visitors to our websites;
  • people who use our on or offline services and/or solutions;
  • people who submit personal data as part as an application form

Visitors to our websites

When someone visits we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.


This is a WordPress site hosted by WESH UK.  We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. WordPress requires visitors that want to post a comment to enter a name and email address. For more information about how WordPress processes data, please see Automattic’s privacy notice.

People who contact us via social media

If you send us a private or direct message via social media the message will not will not be shared with any other organisations.

People who email us

Our email is on Office 365 hosted by hosted virtual desktop Cloud Direct.  Cloud Direct are compliant with the UK Data Protection Act 2018.  Click on the link for their Privacy Policy and Information Security Policy

They operate to industry-recognised best practice information security processes, within the framework of ISO 27001.

Documents received by email are stored in the Cloud on Office 365 OneDrive for Business.    See here for the the Microsoft Privacy Overview.

We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

What are my rights around personal data?

You have the right at any time to ask for a copy of the information we hold free of charge.

You also have the right to

  • ask for mistakes or gaps in the information we hold to be corrected;
  • ask for information not to be used in some circumstances;
  • withdraw previously given consent to processing in some circumstances;
  • ask for information we hold which is no longer needed to be deleted.

Security and performance

Claire Griffin Talent Ltd. may use third party services to help maintain the security and performance of the  website. To deliver these services the IP addresses of visitors to the website may be processed.

Claire Griffin Talent Ltd. is the data controller for the information you provide during the process unless otherwise stated.  Your data will be held securely and you have the right to request a copy of any data held at any time.  You also have the right to request that we delete your data.   We will never share your data with a third party without your express prior permission.  If you have any queries about the process or how we handle your information please contact us at

What will we do with the information you provide to us?

All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the application process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the course you have applied for.

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

The information we ask for is used to assess your suitability for an employment role OR in the case of Mindfulness Training for a particular Workshop or Course.

Job Application stage

We ask you for your personal details including CV, name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information. We will only share your information with 3rd party Claire Griffin Talent Ltd. client companies where you have given us your explicit permission to submit your details to that company in application for a job.


Our client’s hiring managers will be provided with your name, contact details and with your CV if you have provided it to us.


We might ask you to participate in assessment days; complete tests or occupational personality profile questionnaires; and/or to attend an interview – or a combination of these. Information will be generated by you and by us. For example, you might complete a written test or we might take interview notes. This information is held by Claire Griffin Talent Ltd.

If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a period of 1 year. If you say yes, we would proactively contact you should any further suitable vacancies arise.

How long is the information retained for?

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 1 year from the closure of the campaign.

Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.

Equal opportunities information is retained for 6 months following the closure of the campaign whether you are successful or not.

Mindfulness Course Participants and Coaching Clients

All information we receive from you in order is kept private and is not shared with any 3rd party without your explicit permission (for example in the rare event that we need to contact another  health practitioner with whom you are already registered with as a patient or with the Course Director at the Mindful Academy). Any information held will be deleted after 1 year.  We collect your data to assess your suitability to join a particular course. We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

Your rights

Under the 2018 Data Protection Act in alignment with the General Data Protection Regulation, you have rights as an individual which you can exercise in relation to the information we hold about you.

You can read more about these rights here –

Complaints or queries

We try to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

If you want to make a complaint about the way we have processed your personal information, you can contact us:

2 Admirals Walk, Shoreham By Sea, West Sussex, BN435RX

Mob: 07825775165

Terms and Conditions

Please also visit our Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of our website.

Your Consent

By using our site, you consent to our online privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

This policy was last modified on 14th January 2019.

Contacting Us

If there are any questions regarding this privacy policy you may contact us.